2009 Fall Board Meeting
October 1, 2009 at Henzlik Hall, Lincoln, NE
7:30 – 9:30
Members in attendance:
Donna Alden, Donna Arnett, Donna Binderup, Nancy Childs, John Claybaugh, Melissa Cleaver, Jean Detlefsen, Gail Dickel, Angie Fischer, Deb Goodenberger, Mary Gradoville, Susan Hanson, Deanne Hanisch, Phil Herrmann, Karen Janovy, Debbie Kippley, Amber Kosmicki, Christy Kosmicki, Jerene Kruse, Carole Meyer, Margaret Proskovec, Bob Reeker, Carla Real, and Julie Ryan. Lori Santos and Deone Hinz were guests. The meeting was held at Henzlik Hall with Jean Detlefsen as hostess. The meeting was called to order by President Debbie Kippley and individual introductions were made. Minutes from the summer Board Meeting were approved via email two weeks ago and were posted on the NATA web site.The Treasurers Report was given by Emily Adams. At the beginning of July, NATA had $4,453.69 in the central account, $9,646.40 in auxiliary accounts, and $23,478.44 in investments for a total of $37,578.53. From July 1st to September 30th we have had $623.08 in income and $2,161.13 in expenditures. The NATA balance as of 09-30-2009 was $36,040.48. The complete report can be found on the NATA web site. Debbie asked that the board approval for the budget be suspended to the end of the meeting due to budget discussion that would be addressed later in the agenda. The NATA Funding Proposal Form was presented by Sr. Margaret. This document was a response to the budgeting needs that came forward from our summer meeting regarding additional funding for NSVAC or for Communications projects. Sr. Margaret reviewed that any NATA Board Member may recommend or request changes to the budget in support of activities that serve the mission of NATA. All changes and additions to the NATA Budget totaling $100 or more must be approved by a majority vote of the General Board. Additions less than $100 may be approved by the Executive Committee. The document outlines the process for requesting funds for a new NATA project or adding to the amount budgeted for a standard line item. Points of discussion included:
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The addition to this process with a step 10: Upon the completion of the project, the applicant should submit a follow-up report that includes all receipts and documentation of expenditures and summative report to the board.
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The language or term of ‘grant’ was a concern and discussed, therefore on number 7, the term grant would be replaced by special project.
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On number 5, the word other (before grants) will be removed.
It was moved, by Christy that we accept the NATA Funding Proposal Form with the recommended changes. Deanne seconded; motion carried unanimously. Policies for Financial Affairs/Signing document was addressed by Sr. Margaret. The board was asked to review the Code of Ethical Conduct and Conflict of Interests Policy documents last summer. All board members signed the documents and returned them to Sr. Margaret tonight, or will mail them to Debbie ASAP.The Fall Conference 09 Report was given by co-chairs Nancy Childs, Karen Janovy
and Jean Detlefsen. The committee was commended for keeping the cost of the
conference down. Numerous donations from the University, museums, UNL faculty
and UNL student volunteers are much appreciated.Members of the Communications committee gave their reports. Julie Ryan reminded the board that the next deadline for articles is November 1st for the January publication. The May Perspective will need articles by March 1st. There has been a suggestion to move the September publication to August; therefore the summer deadline for submission will be moved to June 15th. The articles can be related to any art education topic or subject of interest to the author. The Website, Listserve, Blog, and Ning topics were addressed by Bob Reeker. The Chain of command for these projects starts with the President. Therefore, everything to be posted on these sites should be sent directly to Debbie. The Digital Editor, to be appointed, will be an individual who will proofread anything that is to be put on the website and make sure it is in the proper format. For clarification, the following information was shared:
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The ListServ is for announcements that need immediate circulation.
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The Website is for the detailed information, archival information about the organization and current information about the organization, and for links to other information that relates to art education.
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The Ning is for discussion about issues pertaining to art education.
Bob outlined the issues and changes that will continue to be addressed by the communications committee:
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Should emails of officer and/or board members be a direct links to email?
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In reference to branding, the question is “Do we need to a new logo?
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In reference to links: Should we create live links, running horizontal, links to museum, to emails, links to advertising?
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Do we want a ‘members only’ section?
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Should we modernize our domain name to better represent us such as: artnetnebraska which could signify art network Nebraska.
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At this time there is no recommendation related to budget, but could be in the future.
Bob reminded the board that Christine needs to have an update on new art teachers and contact information from each school district. ESU representatives also need to update the list of art teachers in their areas. Members of the board suggested that Margaret send an email to all ESU Reps and that Christine send the request out on the ListServ. Debbie volunteered to send the email to our ESU reps since Margaret is in the process of moving to Grand Island. In closing, Bob suggested that board members connect to as many ListServ and Nings as possible to stay informed, i.e. Western Region, Elementary Division, Secondary Division, etc.YAM co-chairs include Matt Auch Moedy, Melissa Cleaver and Christine Newton.
Melissa reported that the YAM celebration, showcasing K-8 students, is scheduled for March 13th and the show will be up for approximately 2 weeks. The YAM entry forms will add a designation for Artsonia. Registration will be available on our website. Some members of the board suggested that postcard reminders be sent and/or a reminder on the ListServ be utilized. Discussion on the Spring Conference being held in conjunction with YAM addressed content, location, and lack of attendance. Julie moved that we suspend the spring conference this year. Deb Goodenberger seconded. Motion carried unanimously. Mary Gradoville recommended that the Spring Board meeting be held when the YAM show is taken down to aid in taking down the show and retuning artworks. Debbie will send word on the meeting date to move the meeting forward.Angie shared updates on NSVAC. She will continue discussion related to NSVAC and the Congressional Art Caucus with each Congressional District. NSVAC will continue for grades 7 – 12 for the 09-10 school year. In regard to collaborating with the Scholastic Competition, they have an April 1st deadline for becoming an affiliate. Nebraska will be allowed to enter Scholastic Art Competition through Iowa this year. Scholastic and Iowa have all their guidelines and directions for online registration available at http://www.artandwriting.org/. More information regarding these two opportunities will be sent to schools by early November. Iowa's deadline is December 23, 2009 and there is a fee of $5 per entry or $20 per portfolio. Directions on how to get a fee waiver are listed on Scholastic Art Awards website. Gold, Silver and Honorable mentions for Scholastic Art Awards will be exhibited and awarded at the Nebraska State Visual Art Competition Awards Ceremony. Deadlines and other dates for NSVAC will be sent out early November. Conferences sites have been planned through 2012. Western Region 2010 will be hosted in Omaha and chaired by Angie Fischer. She reported that the historic hotel, Magnolia by the Orpheum has been reserved. The Conference dates run from Thursday, June 24 through Sunday noon. Local arts activities may include Shakespeare on the Green, Jazz on the Green, Summer Arts festival, Beauty and the Beast at the Orpheum, as well as activities at the Bemis, HotShops, the Omaha Holland Performing Arts Center, the Kent Bellows Creative Center and at the Kaneko
This conference will also provide an awesome opportunity to meet with leaders with our 16 States of Western Region. Fall Conference 2010 will also be in Omaha. Angie reported that her committee has begun the planning process. They have been in contact with Literacy Center from UNO and Plum Creek Festival organizers. They are hoping to secure Meg Saligman, the 13th St. Muralist as Keynote speaker. Fall Conference 2011 will be held in Kearney and co-chaired by Donna Alden and Christy Kosmicki. Fall Conference 2012 will be a joint conference with Iowa. The location will be announced at a future date.Susan Hanson, Membership chair, reported that we currently have 187 members.Debbie Kippley reported on Legislative Issues. The Arts Organizations in Nebraska have been working together to bring the Visual and Performing Arts Director at the State Department position back. Debbie feels very hopeful that this issue is moving forward and will keep us posted on the progress. Debbie also reported for Jeff Stern,
Awards chair. The Executive Board used the rubrics designed by Awards Committee which had been modeled after nationals. A practical recommendation was to organize the rubric in accordance to the vita to speed up the process. Another recommendation was to adapt the rubric into a checklist format. This would make the outcome more concrete. Board members voiced the need to stay in line with nationals. The recommendation was to table the discussion until the Awards Adhoc Committee of Jean, Bob and Margaret have a chance to review the written recommendations from Jeff and firm up the awards process. The committee will not be hasty in their decisions due to the fact that NAEA is in the process of reworking the national process. The board wishes to stay in alignment with nationals. The Division Reports were submitted via email to all board members previous to the meeting. Debbie thanked them for their work.In New Business, Angie shared information on Prairie Visions and distributed NE Distance learning fliers. Phil moved to adjourn. Mary seconded.On October 3rd, after the general meeting, the board reconvened to finish board business. Nominations for executive officers were solicited from the general meeting and the board meeting. Elections will take place in the spring. In regard to the budget, Julie Ryan moved that the NSVAC line item be increased from $1,000 to $2,000. Deb G. seconded. After discussion, the motion carried unanimously. Mary Gradoville motioned that the budget presented by Emily be approved with the NSVAC adjustment provided for. Margaret seconded. Motion carried unanimously. Debbie adjourned the meeting.